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NOLA Board of Trustees
Board Meeting

January 19, 1999

NOLA Training and Conference Center
Warren, Ohio

I a. Roll Call

President Donna Wall called the meeting to order at 10:13 a.m.

Present: Cheryl Bugnone, Mary Frances Burns,  Phyllis Cettomai, Nancy Currie, Carol Davis, Donna Fried, Peter Kozup, Ruth Mizik, Paul Rohrbaugh, Nancy Simpson, Donna Wall, Susan Weaver, and Lois Wynkoop.

Also in attendance: Executive Director Millie Fry, Clerk-Treasurer Anne Hoerig, Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, State Library Representative Jay Burton, Continuing Education Consultant Lori Putt, and Youngstown State University Librarian Tom Atwood.

Ib.  Introduction of Guests

Host Paul Rohrbaugh introduced Tom Atwood, Director of the Youngstown State University Library.  Atwood gave a short introductory speech welcoming us to the YSU campus.

It was moved on behalf of the Personnel Committee that presentation of the new organizational chart be added to new business.  Motion carried by voice vote.

II b. Approval of Minutes

It was moved by Carol Davis and seconded by Lois Wynkoop that the minutes of the December 17, 1998 minutes be approved as presented.   Motion carried by voice vote.

When Channel 45/49 submitted its letter of intent on December 22, 1998, it had indicated on the top of the station's intent to withdraw from NOLA.  Millie Fry contacted the station and reminded it that a separate letter was needed.  NOLA will honor that letter when received because of a misunderstanding about how to indicate intention to withdraw.

A letter from several "ETM" Libraries to State Librarian Mike Lucas was distributed to the Board.  It discussed several libraries' thoughts on the Himmel and Wilson study about regional library systems.

Monthly financial totals are within acceptable levels for this point within the fiscal year.  Nancy Currie moved and Phyllis Cettomai seconded that the Financial Reports be accepted as presented.  Motion carried by roll call vote.

Director Fry discussed how the weather and the resulting cancellation of meetings have played havoc with "business" in the library world of Ohio.  It also renders part of the report she submitted to the Board as inaccurate as some of these meetings will need to be rescheduled.  Fry was able to work on the mini-grants assigned to her for evaluation at home when the NOLA Office was closed because of the ice storm. An LSTA Statistical Study was distributed to Board Members.

The "Return on Investment" Study will be compiled in the next three weeks.

On January 18, 1999, ten Ashtabula Schools / CACL Libraries joined the delivery service.  U.S. Cargo will make two stops per week for them.

Carol Shantz has developed a marketing survey that will be distributed to members in two weeks.  Shantz also did one specifically for school libraries.  Jay Burton asked if he could receive a copy of the school version.   Her quarterly report was included in the Board packet.

Director Fry reported that Susan Golden, renowned author on grantsmanship, has written columns on writing grants that will appear monthly in the NOLA Desktop News.  The first one will appear at the end of January.

Remote Patron Authentication is already up at one site and expected to be available to the remaining NOLA Libraries some time in February.   Libraries will need to create a link to the log in page on the Library's home page.   This will allow access to OPLIN databases with a few exceptions.

Stephens urged anyone using the newly designed NOLA web site to let him know if anything seems to be missing that was used before.

The measurement of OPLIN database usage by statistical counters being built into the system was discussed.  Stephens has spoken with the database providers and all but two are closer to making this a reality.  He assured President Wall that NOLA would conduct training if the level of difficult warrants it.

The accounting software and fire alarm projects are still being pursued.  Stephens hopes to have more information by the February meeting.

The Winter / Spring Continuing Education Catalog was distributed on January 12, but cancellation of several U.S. Cargo routes due to inclement weather has delayed arrival in some locales.  Lattanzi had extras that were passed out to participants.  Lattanzi and Lori Putt discussed the "track" system of CE that was outlines in the brochure, as were upcoming programs of interest to directors.  Also discussed was Team Building Training that can be done at each individual library.  All Staff Members who attend would receive credit for their tracks.

A short report written by Consultant Nespeca was distributed to Board Members.

None presented.

IV g. State Library of Ohio Report - Jay Burton

Roxanne Oakley accepted the State Library's School Library Consultant position and is now working.  Oakely is from the NOLA "family," having formerly worked at Geauga County, Burton, and the Parkman Elementary School libraries.  No one has been hired yet to replace Ward Murray.

The Reference Advisory Committee will meet in January.   It is charged with evaluating the reference training provided by the Ohio Library Council and the reference back up for which Cincinnati currently has the contract.   The Committee will meet again in May.  Burton hopes to post minutes from these meetings on WINSLO.

The State Library Board will be participating in a retreat on February 8 and 9.  It will be sending out a survey to determine what it could be doing for public and school libraries in this area.

V. Current Business - None presented.

The Bylaws and Long Range Planning Committee submitted bylaw changes that would affect the structure of the NOLA Board by removing one member-at-large representative to add one from special libraries.  This will be posted on the Desktop, and brought back to the Board at the March meeting with comments.

Lois Wynkoop and Millie Fry discussed Legislative Committee issues.  The Committee will ask local public libraries to send out congratulatory letters to those Legislators who obtained or retained office.  These letters should also mention that an appointment will be scheduled to visit during Legislative Day on March 10.  The Committee is compiling informational folders for each legislator that will be distribution or before March 10.  The distribution of LLGSF funds may once again be an issue, as rural areas gain population from adjoining suburban areas across county lines.

The NOLA breakfast has been scheduled, but if Governor Taft or his wife, Hope Taft, accepts as keynote speaker for the OLC Luncheon, the breakfast will be cancelled.  The motion to do so was made by Lois Wynkoop and seconded by Paul Rohrbaugh.  Motion carried by voice vote.

Nancy Simpson, on behalf of the Personnel Committee, presented the new NOLA Organizational Chart.  It is an inverted triangle, with Members at the top and Staff at the bottom.  It displays a flatter organization that emphasizes teamwork.  Nancy moved on behalf of the Committee that the Board accept the chart as presented.  Motion carried by voice vote.

VIIa. Items Too Late for the Agenda - None Presented.

The next Board Meeting will be held at Leo's Ristorante in Warren at 10:00 a.m.  It will be followed by the Third Quarterly Meeting.

A motion was made by Phyllis Cettomai at 12:21 p.m.and seconded by Donna Fried to adjourn the meeting.  Motion carried by voice vote.

NOLA Regional Library System
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