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I a. Roll Call

President Susan Weaver called the meeting to order at 10:05 a.m.

Present: Mary Frances Burns, Phyllis Cettomai, Nancy Currie, Carol Davis, Diane Fritz, Peter Kozup, Ellen Leavitt, Ruth Mizik, Paul Rohrbaugh, Donna Wall, and Lois Wynkoop.

Also in attendance: New Executive Director Jeannette Martin, Technology Coordinator Brad Stephens, Clerk-Treasurer Anne Hoerig, Administrative Assistant Bonnie Tyler, Christina Pope (NEOUCOM), and Cheryl Bugnone (Kinsman).

President Weaver welcomed the new Executive Director Jeannette Martin. Those present introduced themselves and joined in welcoming her to NOLA.

Phyllis Cettomai moved and Ellen Leavitt seconded that the Agenda be approved with additions; that the oath of office be administered to the Executive Director take place before approving the minutes, a report on the foundation account be added to the Clerk-Treasurer’s Report, and that an Audit Committee Report be added to New Business. Motion carried with voice vote.

Clerk-Treasurer Hoerig administered the oath of office to Jeannette Martin. She thanked fellow Notary Lois Wynkoop for her assistance in this task.

It was moved by Paul Rohrbaugh and seconded by Peter Kozup that the minutes of January 25, 2000 be accepted as presented. Motion carried by voice vote.

III. Correspondence – None Presented.

 
IV a. Clerk-Treasurer’s Report – Anne Hoerig

Carol Davis moved and Nancy Currie seconded that the Financial Reports be accepted as presented. Motion carried by roll call vote.

Clerk-Treasurer Hoerig requested that the Board pass a Revenue Increase in two areas. Mary Frances Burns moved and Nancy Curie seconded that 101.3199 (Membership Meals / Fees) be increased by $6,000 for a new balance of 21,000 and that 101.4130 (Earnings on Investments) also be increased by $6,000 for a new balance of $16,000. Motion carried by role call vote.

In addition, there were several budget change requests needing the Board’s attention. In the Local Fund, $134.43 (101.1110 Salary-Director) and $44.19 (101.1120 Salary- Professional) need to move to 101.1130 (Salary-Technical); $300 from 101.3201 (Other-Telephone) to 101-7100 (Other-Dues and Memberships); and $36.64 from 101.1120 (Salary Professional ) to 101.1140 (Salary-Clerical). In the State Funds, $5,000 needs to be moved from 202.3910 (Temp Contract) to 202.3720 (Speakers); $785.57 from 202.1100 (Salary-Director) to 202.1120 (Salary-Professional); $168.94 also from 210.1100 (Salary-Director) to 202.1140 Salary-Clerical); $1,204.43 from 202.1670 (Fringe-Unemployment) to 202.1680 (Fringe-Medicare), and $661.58 from 202.3290 (Other-Printing) to 202.4500 (Other-Software). Phyllis Cettomai so moved; second by Lois Wynkoop. Motion carried by roll call vote.

The Clerk-Treasurer has received written permission to transfer funds from the old Foundations Account to the General Fund, so that account will be closed out without any problems.

Stephens contacted seven libraries to gage their interest in contracting with NOLA for technological assistance. All expressed a strong desire to participate. A job description for a position has been written and forwarded to the Personnel Committee who will present it later in this meeting.

The statewide continuing education mall proposal that was included in the board packet was discussed. It is hoped that a demo version of the product will be ready to submit to the State Library by March 15. Stephens reassured the Board that it would not be housed on NOLA’s server and that NOLA members who registered via the Desktop would have a seamless interface to it.

Software Spectrum has been selected as the vendor of choice for the statewide Microsoft Software Licensing Program. It is hoped that the system will be usable by mid-March.

NOLA played a key roll in helping to secure additional funding for SOLO at the Regional Library System Retreat. The other RLSs are planning to reallocate 3% of their annual budgets to SOLO, which will provide SOLO with around $52,000 in additional funds.

The RLSs across the state have agreed to help fund NOLA’s proposal for the development of a statewide advanced technology institute in the summer of 2001. This institute will provide an intensive technology-training environment for skilled technology staff in Ohio. $10,000 has been earmarked as a startup fund for the program.

A grant has been submitted to Ameritech for the distance-learning project. Stephens will keep the Board posted on its progress. Should Ameritech not fund the project, other sources of funding will be sought.

IV c. Continuing Education Coordinator’s Report – Written Report only.

On behalf of the Board, Susan Weave expressed a big thanks to Brad Stephens for his excellent stewardship of NOLA during his tenure as acting Director.

IV e. State Library of Ohio – Roxanne Oakley – Written Report distributed.

V. Current Business – None Presented.

Mary Frances Burns, on behalf of the Personnel Committee requested that the job description for the Senior Technology Analyst that was distributed be accepted so that the hiring process could proceed. During discussion, it was decided to spell out the visual acuity needed for this position under the section on equipment and effort required. Motion passed by voice vote with this addition.

The Personnel Committee recommends that from this point forward, background checks be conducted on all potential hires to whom a position has been offered as a condition of hiring. Motion carried by voice vote.

The Personnel Committee recommend that the Board instruct Jeannette Martin to work with the Youth Advisory Committee to design a job description and job ad for the part time position of Youth Services Consultant in order to begin the hiring process. Motion carried by voice vote.

Anne Hoerig, on behalf of the Audit Committee, was pleased to report that NOLA received a "clean" audit with no citation. The Committee Members, herself, Phyllis Cettomai, Ruth Christie, Donna Wall, and Lois Wynkoop, each have copies of both the management letter and the audit (as does Jeannette Martin and Susan Weaver) should anyone like to review it.

 

VII a. Items Too Late For The Agenda – None Presented.

VII b. Comments by Visitors – None Presented.

The next meeting of the NOLA Board of Trustees will take place on March 21 at the NOLA Conference and Training Center.

Nancy Currie moved and Mary Frances Burns seconded that the meeting be brought to a close at 10:55. Motion carried by voice vote. The Quarterly Membership Meeting followed the meeting down the sidewalk at the Catering Company.

 

_________________________ _______________

Mary Frances Burns, Secretary Date

________________________ _______________

Susan Weaver, President Date

NOLA Regional Library System
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Warren, OH 44483

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Revised: 03/28/00 09:10:05 AM
URL: http://www.nolanet.org/meetingminutes/approved/0200.htm