NOLA BOARD OF TRUSTEES
REGULAR MEETING
FEBRUARY 20, 2001
NOLA Conference and Training
Center
Warren, Ohio
I a. Roll Call
President Currie called the meeting to order at 9:05 a.m.
Present: Mary Frances Burns, Phyllis Cettomai, Lilith Kunkel, Ellen
Leavitt, Ruth Mizik, Paul Rohrbaugh, Cristina Pope, Donna Wall, and Lois
Wynkoop.
Also in Attendance: Interim Director Paul Porman, Clerk-Treasurer
Anne Hoerig, Continuing Education Coordinator Melissa Lattanzi,
Technology Coordinator Brad Stephens, and State Library of Ohio
Representative Roxane Oakley.
I b. Introduction of Guests
Janet Moy and Kimberley Miller of Henderson Memorial Library were in
attendance.
II a. Approval of the Agenda
Donna Wall moved and Paul Rohrbaugh seconded that the Agenda be accepted
as presented. Motion carried by voice vote.
II b. Minutes
Lois Wynkoop moved and Cristina Pope seconded that the minutes of the
December 19, 2000 meeting be accepted as presented. Motion carried by voice
vote.
III. Correspondence
Intent to Withdraw letters were submitted by Austintown City
School and Ashland Public Library. An application for membership was
submitted by Boheckers Business College Library. Ellen Leavitt moved that
the Board accept this application for membership. Second by Phyllis
Cettomai. Motion carried by voice vote.
IV a. Clerk-Treasurers Report Anne Hoerig
Clerk-Treasurer Hoerig first presented the Financial Reports covering
December 1, 2000 to December 31, 2000 (since there was no scheduled meeting
for January). Paul Rohrbaugh moved and Ellen Leavitt seconded that they be
accepted as presented. Motion carried by roll call vote. Hoerig then
presented the Financial Reports covering the month of January 2001. Ruth
Mizik moved and Ellen Leavitt seconded that the reports be accepted as
presented. Motion carried by roll call vote.
Due to the mandated cut in funding for Fiscal Year 2000
2001, Hoerig recommended that the Board accept a State Budget Program
Amendment that would remove $6,817 from line 202.1110 (Directors
Salary). So moved by Donna Wall; second by Ruth Mizik. Motion carried by
roll call vote.
Hoerig distributed the December 2000 issue of Benefits Brief
issued by Herbruck, Alder and Company to its customers. NOLA was featured
in its "Clients Corner".
IV b. Interim Directors Report Paul Pormen
Interim Director Paul Pormen discussed the new funding scenario
that was agreed to by the Regional Library Systems. For Fiscal Year
2002, the current arrangement will remain in place. In FY 2003, the
tentative formula will be as follows: 60% of the state funding will be
distributed equally to each region for administrative purposed as defined by
the State Library; 20% of the state funding will be distributed based on
each Regionals total number of employees in the member libraries (15%)
and geographical area in square miles (5%); 20% will be distributed based on
output measures for CE programming and tech support. This formula will be
revisited by the Regional Library Systems in three months. Pormen reminded
those present that the Governors Budget in its current form
includes a .7% cut for the FY that the new formula will take effect.
Pormen highlighted his activities this month, including meetings
and site visits and said an added plus of library visits is being able to
see the lovely architecture of members buildings.
Pormen thanked Youngstown University Staff for the wonderful Legislative
Breakfast that they hosted on February 12. He expressed his gratitude
to the Legislative Committee also for pulling this event together so well.
Pormen referred those present to his report for details about some
upcoming and recently past events including the School Library Summer
Symposium, Book Look, and other Youth/Childrens activities. He also
thanked the Staff for helping to put the Quarterly Report together.
Finally, Pormen reminded those present that he would be out of the
building February 26- March 7, 2001.
IV c. Technology Coordinators Report Brad Stephens
Technology Coordinator Brad Stephens announced that Senior Technology
Analyst Tom Casey submitted his resignation effective March 20
in order to take a position at Youngstown Public Library. The board extended
their thanks for all the help he has given the NOLA libraries this past year
and best wishes for a successful future. Stephens then outlined the consulting
that NOLA was able to provide with Caseys assistance. Stephens will be
working to refill the position and hopes to begin interviews within the next
three or four weeks.
The NOLA E-Book Project will debut in several weeks. Reflinks
has been converting to a new format involving a dynamic subject
classification base. Along with the new organizational system, a new design
will be debuted in the near future. The web-based training program
will be put on hold until Caseys position can be filled. This is true
of the virtual branch project also. Stephens thanked Rose Marie
Pecchio for distributing the Technology Institute brochure in
a timely fashion, and reminded the Board that more information on the
Institute can be found at http://www.techinstitute.lib.oh.us.
AskUsQuestions.com answered nearly 150 questions in January.
Several Libraries will be participating in an extended "extended
hours" project from 3 p.m. to 8 p.m. when the "night owl"
services begins by offering to provide internet service from their
libraries. Kinsman Free Library joined the Project in February. In addition,
some non-NOLA libraries have expressed interest in the project.
NOLA has been informed that NORWELD is not interested in extending the ACCESS
OHIO software contract for interlibrary loan services beyond its
May 31, 2001 contract. This is because they believe that the statewide
interlibrary loan network will be functioning within several months of that
date. Stephens has been in touch with SEO who has very graciously agreed to
serve as our interlibrary loan conduit until each of the NOLA libraries can
access the new statewide software. It is rumored that SEO and CLEVENET will
be two of the first libraries to "come up" on the new system,
which would then make around 60% of the states public library collections
accessible. NOLA will be having an informational meeting about this
in late March.
IV d. Continuing Education Coordinators Report Melissa Lattanzi
Lattanzi highlighted some of the upcoming continuing education
programs that NOLA will be offering over the next few months and
distributed some flyers on them. She urged all present to fill out the statewide
CE survey that should be at our e-mail addresses. Lattanzi will also be
contacting directors to see if there is interest in sending staff to the technical
training that will be offered by Belmont Technical College. Lattanzi
updated the Board on the development of the School Library Symposium
and thanked those involved with it.
IV e. Board Officers Reports
Currie also thanked the Board for their participation in the Board
Retreat which produced the strategic planning documents that were in
the board packet. Several items that the Board discussed in relationship to
this working document were how the hiring of a permanent director fits into
it and when to introduce this to the general membership. Brad Stephens
offered to have it mounted on NOLAs web page for membership perusal as a
draft document. Currie reminded the Board that Dave Kucsma will be back with
us at our April meeting to work with us once again on this.
President Currie expressed the Boards thanks to Paul Rohrbaugh and
Youngstown State University for hosting the Legislative breakfast.
She mention an excellent website on legislative items sponsored by the
University can be accessed at www.maeg.ysu.edu/17cd.
IV f. State Library of Ohio Report - Roxane Oakley
Roxane Oakley thanked NOLA members for their participation at the Senate
subcommittee hearing on the library funding on February 15. Feedback
indicates that it is realized that cutting libraries in a year where
education is the main issue is not prudent. When asked, Oakley indicated
that anticipated slower revenues and moving education funding to the General
Fund are fueling the cuts despite record LLGSF payments the past few months.
V. Current Business None Presented.
VI. New Business
Ellen Leavitt informed the Board that the Geauga County Libraries will
host a Legislative Breakfast at the Administration Center in Chardon
on March 23. This even is open to any interested library staff and their
legislators. Please let her know if you are interested in attending so that
an invitation with further information can be issued.
On behalf of the Finance Committee, vice-President and Finance Committee
Chair Ruth Mizik presented a preliminary NOLA Budget for FY 2001-2002
reflecting current funding scenarios. Clerk-Treasurer Hoerig explained
how numbers were conceived for the income and expense areas. The Finance
Committee recommended that the Budget be accepted as presented. Motion
carried by roll call vote. Mizik commended Anne Hoerig and Paul Pormen for
all their work on this project.
President Currie, on behalf of the Audit Review Committee
recommended that the audit for the period ending June 30, 2000 be accepted
as presented. Motion carried by roll call vote. Currie commended
Clerk-Treasurer Hoerig on the "clean" audit. Hoerig thanked the
Committee for taking time to review the audit.
VII a. Items Too Late for the Agenda
Interim Director Paul Pormen distributed copies of the new NOLA
"PR Kit" that was produced in-house on the new color copier.
It debuted at the Legislative Breakfast on February 12.
VII b. Comments by Visitors None Presented
VIII. Next Meeting
The next Board Meeting will be on Tuesday, March 20, 2001 at 9:00 a.m. at
the NOLA Conference and Training Center.
IX. Adjournment
Mary Frances Burns moved and Paul Rohrbaugh seconded that the meeting be
brought to a close at 11:05 a.m. Motion carried by voice vote.
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Mary Frances Burns,
Secretary
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Nancy Currie,
President
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