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NOLA BOARD OF TRUSTEES
REGULAR MEETING
April 18, 2000

 

1a.     Roll Call

Vice-President Nancy Currie called the meeting to order at 10:05 a.m.

Present: Mary Frances Burns, Phyllis Cettomai, Diane Fritz, Peter Kozup, Ellen Leavitt, Ruth Mizik, Nancy Simpson, Donna Wall, and Lois Wynkoop.

Also in attendance: Executive Director Jeannette Martin, Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, Clerk-Treasurer Anne Hoerig, and Senior Technology Analyst Tom Casey.

Ellen Leavitt moved and Mary Frances Burns seconded that the agenda be approved as presented. Motion carried by voice vote.

It was moved by Lois Wynkoop and seconded by Ellen Leavitt that the minutes of March 21, 2000 be approved as presented. Motion carried by voice vote.

III.      Correspondence – None Presented.

Clerk-Treasurer Hoerig reported that all state monies have been received, and that Star Ohio is paying 6% now on short term investments. Ruth Mizik moved and Peter Kozup seconded that the Financial Reports be accepted as presented. Motion carried by roll call vote.

In addition, there were several budget change requests needing the Board’s attention.

In the Local Fund, $116.06 (101.3560 Contracts-Rent and Lease of Equipment) needed to move to 101.3350 (Contracts-Cleaning) and $194.50 (101.3560 Contracts-Rent and Lease of Equipment) needed to move to 101.3995 (Contracts-All Other).

In the State Fund, $734.55 (202.1410 Fringe-PERS) needed to move to 202.3110 Travel; $359.41 (202.1650 Fringe-WC) and $500 (202.1680 Fringe-Medicare) to 202.3290 (Other-Printing) for printing the continuing education catalog.

In addition in the State Fund, $744.01 (202.1680 Fringe-Medicare) needed to move to 202.4500 (Other-Software) for an update of the Solomon Accounting software; $1,290.89 (202.1610 Fringe-Health Insurance), $2991.11 (202.3910 Contracts-Temp), $2,099.11 (202.3720 Contract-Lecturers) and $3,860.78 (202.1670 Fringe-OBES) are all needed in 202-5510 (Furniture and Equipment) to update the server, laptops, and to buy a new chair; and $3,831.07 (202.1110) Salary-Director) needed to move to 202.1120 (Salary-Professional) to pay the Senior Technology Analyst’s salary.

Ruth Mizik moved and Peter Kozup seconded that all the above budget changes be made as presented. Motion carried by roll call vote.

Clerk Hoerig presented a letter from Melissa Lodge at the State Library giving NOLA permission to dispose of the equipment that the NOLA Board had declared surplus at the last meeting. This prompted discussion of how to handle the disposal, as there have been so many requests for the laptops. It was decided to have a silent auction with a minimum bid for them.

Director Martin reported that to date, there had been only one response to the ad for the Youth Services position and that the applicant was not qualified. Deadline for application is Friday, May 5.

Landlord Todd Brainard has agreed upon a three-year lease to commence November 1, 2000 and end on October 31, 2003 with the same terms as our current lease.

There will be a change in the format of the reports that each Regional Library System will submit to the State Library. This information was presented at the RLS Directors’ meeting on April 12.

State Legislative Day was very successful. Most NOLA Libraries’ Staff and NOLA Staff were able to meet with their Ohio Legislators in Columbus. NOLA’s Legislative Committee will be addressing techniques for educating new state legislators now that term limits are in effect. NOLA will also have a presence at National Legislative Day in Washington D. C.

Staff Members Elaine Casterline and Rose-Marie Pecchio were thanked for all of their efforts that went in to making the Summer Reading preparation seminar a success.

The NOLA Book Discussion Group will be having its annual meeting on May 12. Participants are reminded to bring bibliographic information and annotations for their title suggestions. New booking software will be introduced at this meeting that will allow participants to reserve titles and view schedules via the web.

Stephens introduced new Staff Member, Tom Casey, Senior Technology Analyst, to the NOLA Board. He has been in NOLA’s employ for two weeks now and his presence has enabled several technology items to advance in a more timely fashion. The Board gave Tom a warm welcome to the NOLA team. Optional technology consulting services were provided for Kinsman Free, Warren-Trumbull County, McKinley Memorial, Portage Public, Reed Memorial, Kent Free, and Henderson Public Libraries during the past month.

The Microsoft purchasing agreement is being reviewed by legal counsel. It is hoped that the agreement will be in place May 1. Software Spectrum will be the approved vendor for software. Most libraries will want to purchase the "Welcome Kit" that will allow them to download software once the licensing fee has been paid. The contract will allow the purchase / licensing of home use software for Staff at libraries.

A wireless networking demo was presented at the Kinsman Free Library on April 13. NOLA will be exploring what would be necessary for the NOLA Office to become a wireless environment in the future.

NOLA’s mail server has migrated to Microsoft Exchange, which will improve both function and ease of use for email and scheduling. In addition, it will allow calendar and administration functions to take place.

In light of the excitement over the surplus laptops, and Ellen Leavitt’s announcement that Geauga County has some carrels to "unload", Stephens asked the Board if it would be useful; for NOLA to serve as a broker for a semi-annual or annual system-wide silent auction. Members responded favorable to the idea of a "Spring House Cleaning Sale."

Lattanzi reported that she had interviewed the Directors of twelve NOLA libraries to discuss the continuing education needs of their Staff Members and for themselves. For directors, e-books, legal issues and updates, retirement and financial planning, and creating policies came up most often. For their Staff, Directors felt that customer service, assertiveness at the point of patron contact, OPLIN and Internet refreshers, "kiddy lit", and "nuts and bolts" reference were needed most. These requests will be translated into programs or courses in the future.

Board members were reminded that there is still time to register for Tech Connect, and that the second day and one half will be more technology oriented.

IV e.  Board Officers’ Report – None Presented.

Jeannette Martin presented Roxanne Oakley’s report in her absence. It is recommended that we review Bill Morris’ legislative report on WINSLO. Copies of the latest update were distributed to show how informative that it is. Other links and reports on WINSLO were discussed. In addition, it was reported that Correction facility libraries would soon receive a connection to INFOHIO.

V.      Current Business – None Presented.

 VI.  New Business – None Presented.

VII a. Items Too Late for the Agenda – None Presented

 VII b.Public Comments

Lepper, MacKenzie (Madison), and Girard Libraries reported that along with their local school districts that they received Summer Ohio Reads Grants. These will help pay for materials, reading help, etc.

Participants were urged to sign up for NOLA’s Spring Planning Retreat on May 8^th. It will be held at Roby Lee’s Restaurant at in Newton Falls at 9:00 a.m. in Newton Falls. The next Board Meeting will be at the NOLA Conference and Training Center on Tuesday, May 16, 2000 at 10:00 a.m.

Diane Fritz moved and Ellen Leavitt seconded that the meeting be brought to a close at 11:15 a.m. Motion carried. Participants then were treated to a tour of the Administrative Center.

 

_________________________ __________________

Mary Frances Burns, Secretary          Date

_________________________ __________________

Susan Weaver, President                  Date

NOLA Regional Library System
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Revised: 05/17/00 12:33:57 PM
URL: http://www.nolanet.org/meetingminutes/approved/0400.htm