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I a. Roll Call

President Susan Weaver called the meeting to order at 10:13 a.m.

Present: Mary Frances Burns, Phyllis Cettomai, Nancy Currie, Diane Fritz, Peter Kozup, Ruth Mizik, Paul Rohrbaugh, Donna Wall, and Lois Wynkoop.

Also in attendance: Executive Director Jeannette Martin, Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, Clerk-Treasurer Anne Hoerig, Christina Pope (NEOUCOM), and Missy Lodge (State Library).

II a. Approval of the Agenda

Nancy Currie moved and Paul Rohrbaugh seconded that the agenda include correspondence received since the packet was mailed, and book discussion business under Board Officers’ Report. Motion carried by voice vote.

II b. Minutes

It was moved by Diane Fritz and seconded by Donna Wall that the minutes of April 18, 2000 be accepted as presented. Motion carried by voice vote.

 

III. Correspondence

NOLA received an "intent to withdraw" letter from Cathy Calo at the St. Charles School (Boardman, OH) dated May 3, 2000. Unfortunately, after having pursued it since June, Anne Hoerig has determined that there is no money to pay for this year’s (or next year’s) membership fee in NOLA. Lois Wynkoop moved and Phyllis Cettomai seconded that the Board accept the letter as 18 months notice, recognizing the fact that no money will be forthcoming. Further, a letter should be sent to the institution stating that should they want to reinstate membership at a later date, it will be necessary to clear the current $250 balance. Motion carried with role call vote. The Board wishes to emphasize that this is not a change in policy, rather a dispensation when no other options exist.

Director Martin shared a letter with the Board that she had received from Board Member Carol G. Davis resigning her seat effective May 31, 2000 due to schedule complications. Lois Wynkoop moved and Donna Wall seconded that the resignation be accepted with regret. Motion carried with voice vote. As per the NOLA Bylaws (Article 5-G) the President can fill any unexpired term by appointment. Davis filled a member-at-large position. President Susan Weaver appointed Christina Pope (NEOUCOM) to fill Davis’ term effective June 1, 2000. Mary Frances Burns moved and Donna Wall seconded that the board affirm President Weaver’s appointment. Motion carried by voice vote.

IV a. Clerk-Treasurer’s Report – Anne Hoerig

Clerk-Treasurer Hoerig reported that things were progressing well towards the close of the year. She also mentioned that the automation services consulting invoices had been sent out and all but four had been paid to date. Donna Wall brought the Plain Dealer article about local interest rates vs. Start Ohio rates to the Board’s attention. Hoerig pointed out that one might get higher rates over the long run, but that institutions don’t have the liquidity that they have with Star Ohio. Hoerig distributed a chart showing how NOLA’s rates have improved since switching to Star Ohio. Paul Rohrbaugh moved and Nancy Currie seconded that the Financial Reports be accepted as presented. Motion carried by roll call vote.

In addition, there were several budget change requests needing the Board’s attention. In the State Fund, $1,200.91 (202.1610 Fringe-Health Insurance) needed to move to 202.3209 (Other-Printing); $73.00 (202.1610 Fringe-Health Insurance) to 202.3620 (Other-Gas); and $350 (202.3720 Contracts-Lecturers) to 202.3910 (Contracts-Temp.).

In the Local Fund, $43.01 (101.1610-Fringe-Hospitalization) needed to move to 101.1650 (Fringe-Workers Comp.); $110.00 (101.3240 Other-Postage) to 101.3420 (Other-Postage); $200 (101.4600 Contract-Ref.) to 101.3995 (Contract-All Other); and $1000 (101.3130) to 101.3110 (Travel-Travel in State).

Ruth Mizik moved and Paul Rohrbaugh seconded that all of the above budget changes be accepted as presented. Motion carried by roll call vote.

 

IV b. Director’s Report- Jeannette Martin

Director Martin discussed ALA’s Legislative Day in Washington. Handouts were distributed that highlighted key issues. This segued into a discussion of possible NOLA legislative activities.

The informational meetings that were organized by Susan Weaver to help incoming president Nancy Currie and Director Martin become more aware of financial, budgetary, and personnel issues affecting NOLA have been very helpful. It is recommended that they be presented to each incoming president in the future.

Director Martin thanked Board Member Peter Kozup for inviting her to attend the Trumbull Educational Library Media Association meeting (TELMA). She was very impressed with their work on developing manual featuring samples of policies and procedures especially for the school library environment.

Directors of the regional library systems are being asked to speak in rotation at the State Library Board Meetings in order for the Board to become familiar with the numerous activities in which each RLS is involved.

Members attending the NOLA Annual Planning Retreat were thanked for their participation. The next step is to incorporate the feedback into the strategic plan and get it out to members for review. Martin expressed her deep appreciation to the Staff for all they did to ensure that the day went smoothly. Susan Weaver, on behalf of the Board, also expressed her thanks to the Staff.

Applications are being reviewed for the Youth Services Coordinator’s position, and interviews will be set up once that process is complete.

 

IV c. Technology Coordinator’s Report – Brad Stephens

Stephens reported that based on last month’s meeting suggestion, the NOLA auction site was completed and is operational. It can be visited at http://auctions.nolanet.org. Stephens thanked Tom Casey for all his work to make it a reality.

At the request of OPLIN’s Director, Carol Roddy, Nola is developing an environment for the public libraries to evaluate both network (proxy) and client-based filtering products. Stephens reported that if the OPLIN Board accepts the NOLA proposal, the Automation Staff would be working closely with NORWELD to provide evaluation and consulting services to libraries evaluating a number of filtering products.

An exciting idea that came out of Coffman’s presentation at the planning retreat was that of a real time "night owl" reference service via the web. A proposal is being compiled that would offer this service to subscribers for around $3,000 to $5,000 per year.

Another project "in the works" is working with several libraries offering bookmobile service to come up with a method to provide service on the road in live time via a wide area network.

 

IV d. Continuing Education Coordinator’s Report - Melissa Lattanzi

Lattanzi reported that the Power-Charged For Life workshop for support staff was a great success. The speaker, Jeff Magee, was so highly praised that NOLA will bring him back to be a presenter at the Library Management Symposium in October at the Aurora Inn.

Lattanzi then highlighted some of the upcoming programs that are planned for the fall. NOLA will be bringing in more "high end" speakers as appropriate, and will work to have programs both in the northern and southern ends of the service area.

 

IV e. Board Officers’ Report

Mary Frances Burns, on behalf of the Book Discussion Group, asked the Board to consider declaring 24 titles in the book discussion collection as surplus. These are damaged or no-longer used titles. Paul Rohrbaugh moved and Peter seconded that this be so, and that the materials be disposed of as appropriate. Motion carried on voice vote.

 

IV f. State Library of Ohio Report – Missy Lodge

Susan Weaver welcomed Missy Lodge, who was visiting in place of Roxane Oakley. Lodge distributed printouts from WINSLO and discussed the types of information that we can find there. The site is updated each first Friday of the month. She also included a legislative update in the handouts.

A suggestion was made by Paul Rohrbaugh that the State Library consider offering "refresher" grants that would help Libraries replace equipment that is outdated. It was felt that this could be a good use of monies that aren’t spent from the regular grant cycle.

V. Current Business

Peter Kozup took this opportunity to thank everyone for all the help he received during his term as a NOLA Board Member. His term expires June 30, and due to conflicts, this was his last meeting with us. All wish Peter the best in his future endeavors.

 

VI. New Business – None Presented.

 

VII a. Items Too Late for the Agenda – None Presented.

 

VII b. Public Comments – None Presented.

 

VIII. Next Meeting

The next Board Meeting will be on June 20, 2000 at 10:00 a.m. in the NOLA Office and Training Center. The Annual Board Luncheon, location T.B.A, will follow it.

 

IX. Adjournment

Paul Rohrbaugh moved and Peter Kozup seconded that the meeting be brought to a close at 11:45 a.m. Motion carried by voice vote.

 

 

_________________________ _______________

Mary Frances Burns, Secretary Date

 

_________________________ _______________

Susan Weaver, President Date

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Revised: 05/30/00 09:53:23 AM
URL: http://www.nolanet.org/meetingminutes/approved/0500.htm