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NOLA BOARD OF TRUSTEES
REGULAR MEETING
AUGUST 15, 2000

I a.     Roll Call

President Nancy Currie called the meeting to order at 10:02 a.m.

Present: Ted Allison, Mary Frances Burns, Phyllis Cettomai, Jane Ciavarella, Nancy Currie, Lilith Kunkel, Ruth Mizik, Cristina pope, Donna Wall, and Lois Wynkoop.

Also in attendance: Executive director Jeannette Martin, Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, and Clerk-Treasurer Anne Hoerig. Senior Technology Analyst Tom Casey and Deputy Clerk-Treasurer Rose Marie Pecchio were present for parts of the meeting when their presence was required.

I b.  Introduction of Guests – No guests were present.

Clerk-Treasurer Hoerig requested that the agenda be amended to permit the administration of the oath of office to Deputy Clerk-Treasurer Pecchio. Technology Coordinator mentioned that Senior Technology Analyst Tom Casey would make the presentation on NOLA’s e-book project. Mary Frances Burns moved and Donna Wall seconded that the agenda be approved as amended. Motion carried by voice vote.

Clerk-Treasurer and Notary Public Anne Hoerig administered the oath of office to Deputy Clerk-Treasurer Rose Marie Pecchio. The Board congratulated Pecchio on her new responsibilities.

II c.    Minutes

Ted Allison moved and Lois Wynkoop seconded that the minutes of the July 18, 2000 Organizational meeting be approved as presented. Motion carried by voice vote.

III.  Correspondence – None Presented.

The Financial Reports were presented by Clerk-Treasurer Hoerig. Phyllis Cettomai moved and Cristina Pope seconded that the reports be accepted as presented. Motion carried by roll-call vote.

Executive Director Martin directed the Board’s attention to the updated phone list that was distributed to each place prior to the meeting. Also there was NOLA’s Final Report that was submitted to the State Library at the end of June. Martin pointed out some of NOLA’s achievements that were highlighted in that report. Minutes from the Regional Library Systems’ meeting had been distributed with the board packets. Martin indicated that partnerships among the systems are still strong. One area that has been a disappointment, however, is the statewide vendor discount list. Several vendors are not willing to commit to a low rate across the board. Rose Marie Pecchio will be comparing the list with NOLA’s discount, and in November, NOLA will be working with those companies to ensure the best rate for NOLA members. As a regular feature of Martin’s written report, she will be highlighting the NOLA Staff Activities and Training.

Martin explained that there was difficulty in finding an acceptable meeting date for the Board in January 2001 because of conflicts with the American Library Association Conference and the Regional Library Systems’ Retreat. It was suggested that a meeting not be held that month, and the consensus was that it be skipped. In addition, it was suggested that both the October and April meetings be held in a member library’s facility. Cristina Pope is checking on a meeting room at NEOUCOM for the October meeting, and Nancy Currie volunteered the newly renovated Madison Library for the April one. Mary Frances Burns moved that the board calendar be accepted as modified. Second by Lilith Kunkel. Motion carried by voice vote.

Tom Casey, NOLA’s Senior Technology Analyst outlined the details of the E-book initiative that NOLA is pursuing. A handout with details was distributed to the Board. Following his presentation, Mary Frances Burns moved and Lois Wynkoop seconded that up to $2,000 may be spent on the e-book project. Motion passed by roll-call vote.

Technology Coordinator Brad Stephens brought the Board up-to-date on several other projects on which the Staff is working. The real-time reference project (Askusquestions.com) has chosen a different software vendor from the one demonstrated. Those interested in participating are advised to let Stephens know in writing or by e-mail a.s.a.p. It is hoped that this project will be off the ground mid-October.

The OPLIN Filtering Project will debut in mid-September. NOLA will be providing the "back-end" technology assistance for this project that will allow libraries to try different filtering products at their library for thirty days.

The Technology Staff is communicating with the Staff at Ziff-Davis publications in hopes of making their distance learning products available to the staff and patrons of member libraries. Ziff-Davis offers on-line courses ranging from technology to the arts, health, and much more. (Check-out Smartplanet.com).

The continuing education mall, a one-stop center for calendars and registration for CE offerings throughout the state, is on hold. The proposal has been sent to the State Library and NOLA is awaiting a reply.

The State-Wide Resource Sharing Committee has chosen Fretwell-Downing of Great Britain to design the software needed for the project.

Finally, Stephens reported that technology consulting had been provided for Mentor, Morley, CACL, McKinley, Madison, Portage County, Kent Free, Reed Memorial, Rodman, and Warren Trumbull Libraries in the past month.

Continuing Education Coordinator Melissa Lattanzi reported that the Fall Quarterly Meeting has been scheduled for September 19 at Leo’s Ristorante. The programs will feature speakers discussing the pros and cons of E-books. NOLA has been approached by Ohio Library Council’s Technical Services division to offer some specialized technical services training in the spring. NOLA will continue to use the "north and south" approach for certain offerings in order to enable more people to attend. Lattanzi then highlighted some of the upcoming events that may be of interest to the Board.

IV e.  Board Officers’ Report – None Presented.

A written report was distributed in the board packet since Roxane Oakley was unable to attend this month. This report highlighted LSTA news, introduced the new Children’s consultant, and discussed the upcoming home page revision. In addition, it included news of a special conference sponsored by the Colorado State Library for State Library, Regional Library System, and Co-Operatives Staff. Jay Burton from the State Library and Jeannette Martin from NOLA are among the representatives from Ohio attending.

V.  Current Business

President Currie reported that she is in the process of finalizing the committee assignments. This was the last call for everyone to let her know preferences. A complete list will be presented at the September Board Meeting.

Clerk-Treasurer Anne Hoerig reported that 23 libraries met with NOLA’s Agent of Record and a representative from Medical Mutual about the switchover to the new health insurance. Cutover will be November 1, 2000. NOLA is awaiting further cost breakdowns on dental, vision, and a "traditional" plan. This information will be distributed to Libraries as soon as it is received so that it can be presented to Members’ Boards.

VII a.  Items Too Late for the Agenda – None Presented.

VII b.  Comments by Visitors- None Presented.

The next meeting will be on September 19, 2000 at the NOLA Conference and Training Center followed by the Quarterly Meeting at Leo’s Ristorante.

IX.  Adjournment

Phyllis Cettomai moved and Jane Ciavarella seconded that the meeting be brought to a close at 11:45 a.m. Motion carried by roll call vote.

 

_________________________        ____________________

Mary Frances Burns, Secretary          Date

_________________________         _____________________

Nancy Currie, President                         Date

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Revised: 08/30/00 01:31:58 PM
URL: http://www.nolanet.org/meetingminutes/approved/08-00.htm