NOLA Conference and Training Center                                                        Warren, Ohio

I a. Roll Call

President Nancy Currie called the meeting to order at 10:00 am.

Present: Phyllis Cettomai, Jane Ciavarella (10:15 arrival), Nancy Currie, Diane Fritz, Lilith Kunkel, Ellen Leavitt, Ruth Mizik, Paul Rohrbaugh, Cristina Pope, Donna Wall, and Lois Wynkoop. Also in attendance: Executive Director Jeannette Martin, Clerk-Treasurer Anne Hoerig, Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, and State Library Representative Roxanne Oakley.

I b. Introduction of Guests

Roxanne Oakley joined us from the State Library.

On a motion by Lois Wynkoop, second by Diane Fritz, the agenda was approved as mailed. Motion carried by voice vote.

On a motion by Donna Wall, second by Diane Fritz, the minutes were approved as mailed. Motion carried by voice vote.

III. Correspondence - None presented.

The financial reports were presented by Anne Hoerig. On a motion by Phyllis Cettomai, second by Paul Rohrbaugh, the reports were accepted as presented. Motion carried by roll call vote.

Budget Change Requests: On a motion by Phyllis Cettomai, second by Ruth Mizik, the following budget change requests were approved. Motion called by Roll call vote.

State Funds: 1.) $1,500.00 from 202.5510 Furniture and equipment to202.4500 Other software. 2.) $2,500.00 from 202.5510 Furniture and equipment to 202.3110 Travel in state

Local Cash: 1.) $500.00 from 101.5510 Furniture and equipment to 101.3350 Contract cleaning, 2.) $1,500.00 from 101.5510 Furniture and equipment to 101.4500 Other Software.

The Health Insurance rates have been approved by Medical Mutual. All applications are due to Herbruck and Alder no later than October 6 for a November start date.

The Youngstown Historical Center will be dropping its membership as soon as possible. A cancellation letter will arrive shortly. Public libraries have all paid their local cash requirements. Outstanding memberships are schools and several special libraries.

Martin explained that she is working with Lori Putt to develop a file folder brochure about NOLA designed to allow updating of specific sections instead of the entire brochure.

Martin will also be working toward a better way to make NOLA worthwhile to special libraries.

Staff has been very busy. Casterline has put together another book look. Rohrbaugh’s student Penguin Storytellers will be writing book reviews for the desk top along with reviewing books at book look. Pecchio is training with Hoerig and has successfully completed payroll for staff when Hoerig was on vacation.

Working through Dr. Caynon at KSU, NOLA will be accepting practicum students beginning this winter. The practicum will be tailored to the student’s needs. If the membership would like to be part of the practicum, a letter will go out explaining the program.

The staff is looking for suggestions for the professional collection. Brad is working on a database for the collection so that various lists can be provided upon request.

15 libraries have committed and 1 will probably join the Real Time Reference service. Four candidates for the reference position have passed the competency test. Kick off will be on schedule.

12 libraries are interested and committed to the EBook project and will be meeting after the quarterly meeting today. October 15 is still the probable kickoff date.

Casey has passed all the requirements for the Cisco Certified Network Associate certification.

In the past month technology consulting services have been provided to Kent Free, Reed Memorial, Portage County District, McKinley, Henderson, Girard, Kingsville, Mentor, Alliance and Madison.

Much new information was acquired at the Tech Mentor Conference in San Francisco. Stephens hopes to implement many of the new technologies seen there in a manner that will benefit the membership.

Stephen’s was one of the speakers for Geauga County’s staff development day and at a public meeting at Newton Falls.

Lattanzi did Microsoft Outlook training at Warren September 18. The Harvest of Stories workshop was a great success with 27 attendees. The first Dynix Interest Group met August 17 with enough interest to continue the meetings. Lattanzi passed the Microsoft Word Core Exam, the first step in becoming a Microsoft Office User Specialist.

President Currie presented the updated committee list to be used during the current grant year.

Eleven LSTA full grants will go the State Library Board September 28 for action. Automation has been broken out from the mini and full grant offered through LSTA. This year there is $1.3 million for mini grants with the maximum per grant being $15,000. There will be a mini grant teleconference October 11 with KSU being the closest location for us.

In preparation for Statewide Resource sharing, everyone was encouraged to apply for the SIP 2 module, which will be required on each server for those participating. The cost is estimated to be about $7500.

Policies are currently being developed for statewide resource sharing with the pilot program for sharing scheduled to be launched January 1.

The State Library is currently looking at a December 1 occupancy date for their new location. They will close the State Library during the move but at this time it is not known for how long.

Oakley is doing a series of workshops about "Building Partnerships" between school and public libraries in the spring of 2001. The public and school librarian in the community would attend the workshop together and begin the process of developing the partnership.

V. Current Business - None presented.

 
VI. New Business

Health Insurance: The Personnel Committee moved the adoption of the Plus plan offered by Medical Mutual for the staff with the ability to buy up to the premium or classic plan and to pay Dental/Vision for those on waiver with staff contribution to be based on current policy. The motion was approved by roll call vote.

Employee Handbook: The Personnel Committee moved the adoption of the revisions to the Employee Handbook. Motion approved by voice vote.

Anne Hoerig: The Personnel Committee approved the reduction in work hours from 30 to 28 on a temporary basis although the budget will still show the position funded at 30 hours.

2001-2002 Fee Structure: On the recommendation of the Finance Committee, the local cash fee structure for the next budget year will remain the same. Motion passed by roll call vote.

School Update: Jane Ciavarella has been educating the Trumbull County school librarians about the benefits of NOLA. Most school librarians apparently do not know what NOLA can offer the schools. Since the same problem apparently exists with most of the school librarians, this initiative will be presented to the rest of our member counties.

On a trial basis, board packets will be made available on the web site as pdf files with an email message to all Board of Trustees telling them where to find the information.

VII b. Comments by Visitors - None presented.


VIII. Next Meeting

The next meeting will be October 17,2000 at 10:00 am at NEOUCOM.

Paul Rohrbaugh moved, Jane Ciavarella second that the meeting be adjourned at 11:25 am. Motion called by voice vote.

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Nancy Currie, President                          Date

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