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NOLA BOARD OF TRUSTEES
REGULAR MEETING
SEPTEMBER 21, 1999
Wellsville Carnegie Public Library
Wellsville, Ohio

1 a. Roll Call

President Susan Weaver called the meeting to order at 10:08 a.m.

Present: Mary Frances Burns, Phyllis Cettomai, Nancy Currie, Carol Davis, Diane Fritz, Peter Kozup, Ruth Mizik, Paul Rohrbaugh, Nancy Simpson, Donna Wall, and Lois Wynkoop.

Also in attendance: Interim Director / Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, Clerk-Treasurer Anne Hoerig, Bill Tokarczyk (Ashtabula County District Library), Cheryl Bugnone (Kinsman Free Library), and Roxane Oakley (State Library).

II a. Approval of the Agenda

Phyllis Cettomai moved and Paul Rohrbaugh seconded that the agenda be accepted with the addition of Personnel Committee under Current Business. Motion carried with a voice vote.

II b. Minutes

It was moved by Nancy Currie and seconded by Ruth Mizik that the minutes of August 17, 1999 be accepted as presented. Motion carried by voice vote.

III. Correspondence:

A thank you card was received from Millie Fry thanking the Board for the beautiful vase. The note was passed around to the Board.

IV. Clerk-Treasurer’s Report – Anne Hoerig

Clerk-Treasurer Hoerig reported that all encumbered monies from NOLA’s 1998-1999 fiscal year were spent by the end of August. She also advised Board Members of the changes in the format of the financial reports that will begin with the October report. They include the following: the bank report will show changes during the month and current balances; the income statements will show the actual receipts less actual expenses on a monthly basis, and the check detail will represent all the checks written within the month. The appropriations report will be similar to the current one. Hoerig reported that the new accounting system is in place and that she is pleased with what reports it can help her produce.

Donna Wall moved and Peter Kozup seconded that the Financial Reports be accepted as presented. Motion carried by roll call vote.

Clerk-Treasurer Hoerig requested that the Board approve an increase in appropriation for line item 101.3910 (Temporary Contract Labor) from $3,000 to $8,400, and that line item 101.3995 (Library Materials Storage) be renamed "All Other Services" (in accordance with the Library Chart of Accounts) and that $1,000 be appropriated to it to better track miscellaneous expenditures. Nancy Simpson so moved and Paul Rohrbaugh seconded. Motion passed by roll call vote.

IV b. Interim Director / Technology Report – Brad Stephens

In order to increase the cooperative purchasing power of NOLA members, RFPs will be issued to collection agencies for a possible joint agreement and discount, an expressed need by some of our members. Interim Director Stephens discussed the possibilities of how this could work with the Board. An ad-hoc committee of members will be formed to evaluate the responses to the RFPs that NOLA receives.

Stephens reported that Administrative Assistant Bonnie Tyler is preparing an emergency procedures manual for the NOLA Office with input from Staff. It will be presented to the Board at the October meeting.

Several other Regional Library Systems have expressed a desire to participate in the Ellison Die project. This will bring the total collection of dies up to over 1,000 items. This project will be mounted on the Desktop by Thanksgiving.

IV c. Continuing Education Coordinator – Melissa Lattanzi

Lattanzi discussed the second Windows NT course that was added in order to accommodate the numerous parties that were interested in attending, including several corporate people. Their participation will help NOLA pay for its part of a double booth at the upcoming Technology Showcase, which NOLA will share with Microdoctor. This will allow participants at the showcase to find out about the training partnership between us.

Two focus groups will be conducted soon to discuss the training needs of directors and their staffs. One will be at the Harbor-Topkey Library in Ashtabula County and the other will be south at the Girard Public Library.

Finally, Board Members were reminded that NOLA will sponsor a hospitality suite at OLC on Thursday, September 30 from 5:00 – 8: p.m.

IV d. Board Officers Report – None Presented.

IV e. State Library of Ohio Report – Roxane Oakley

Oakley reported that 26 full grants will be recommended for approval at the State Library Board meeting at OLC. The RFPs for the mini-grants have been posted, and it is advised that interested parties recheck the guidelines as they have changed since last year. The State Library relocation to the Capco building is now in jeopardy. Oakley will give us further information as that becomes available. She advised us to recheck WINSLO as there are some new additions to it. The feedback from this summer’s forums has been transcribed and a draft report is due out soon.

A new addition to the State Library report was a legislative update on bills pending in the Ohio and U.S Legislatures. Bill Morris will be giving updates to the Consultants on a monthly basis to share with the Regional Library Boards. This information will be mounted on WINSLO and Brad Stephens will be working with Roxane to make it available to all of NOLA’s members either on the Desktop or by links from it. All present agreed that this was an important and helpful addition to the State Library Report.

V. Current Business

Nancy Simpson, on behalf of the Personnel Committee, recommended that the NOLA Office be closed the day after Thanksgiving and that Staff be allowed to use vacation days, etc. in order to be off. Motion carried by voice vote.

Nancy Currie, on behalf of the Finance Committee, discussed requests that have been received for access to the NOLA Salary Survey that was conducted late summer. The Committee recommends that a fee structure be established for one year that would allow people to download the study. Participants can download it free of charge. Non-participating NOLA Members would pay $25; Non-NOLA libraries would pay $50, and private individuals or corporations would be considered on a case by case basis. The motion carried by roll call vote.

The Finance Committee also recommended that NOLA reimburse Andover Library for a $54.64 overage that resulted from a gap between ending and implementation times between the NOLA and Statewide Discount agreements with Ingram. Motion passed by a roll call vote with the understanding that a disclaimer will hold NOLA harmless in any future cases like this will be included.

Susan Weaver, Chair of the Search Committee, reported that the Committee’s next meeting will be held on October 15. Ads for the Executive Director’s position have been placed on many list servs, web sites, and in American Libraries and Hotline.

VI. New Business

The NOLA Board’s January meeting has been rescheduled for Tuesday, January 25 in order to avoid a conflict with the American Library Association’s Midwinter Conference.

Pending approval at the State Library’s September Board Meeting at the Ohio Library Conference, up to two million dollars will be set aside to finance the technological aspects of a statewide resource-sharing project. Interim Director Stephens pointed out that this has a direct effect on Access Ohio and NOLA’s contract negotiations about it. Stephens will negotiate a 16-month contract with the vendor which will not only put it more in line with NOLA’s other contracts but also allow for a transition period for member libraries. NOLA Staff will work with the 6 NOLA Libraries that are not technologically ready to participate in the statewide resource sharing project in order to help them prepare to do so.

VII a. Items Too Late For The Agenda

No libraries represented at this meeting had been picketed by Dr. Laura’s followers during the alleged nationwide protest against public libraries on September 18.

VII b. Comments by Visitors – None Presented.

VIII. Next Meeting

The next meeting will be held at Ravenna Public Library on October 19. Maps will be sent out with the Board Packets.

IX. Adjournment

A motion was made by Nancy Currie and seconded by Donna Wall that the meeting be brought to a close at 11:05 a.m. Motion carried by a voice vote.

 

_________________________ __________________

Mary Frances Burns, Secretary Date

 

_________________________ __________________

Susan Weaver, President Date

 

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Revised: 10/22/99 09:07:12 AM
URL: http://www.nolanet.org/meetingminutes/approved/0999.htm