Northeastern Ohio Universities College of Medicine                               Rootstown, Ohio

I a. Roll Call

President Nancy Currie called the meeting to order at 10:08 a.m.

Present: Ted Allison, Mary Frances Burns, Phyllis Cettomai, Nancy Currie, Diane Fritz, Lilith Kunkel, Ellen Leavitt, Ruth Mizik, Paul Rohrbaugh, Christina Pope, Donna Wall, and Lois Wynkoop.

Also in Attendance: Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, and Clerk-Treasurer Anne Hoerig.

I b. Introduction of Guests – No guests were present.

Four changes were needed in the agenda. The Personnel Committee requested that Board go into Executive Session for the purpose of discussing personnel (Executive Director’s resignation). Several items of correspondence would be presented. Clerk-Treasurer Hoerig requested that a discussion about creating a new fund be added under her report. Ruth Mizik reported that the Finance Committee would not need to discuss anything with the Board. Ellen Leavitt moved and Phyllis Cettomai seconded that the agenda be accepted as amended. Motion carried by voice vote.

Ruth Mizik moved and Paul Rohrbaugh seconded that the minutes for the September 19, 2000 meeting were approved with some spelling changes. Motion carried by voice vote. Lilith moved and Paul seconded that the minutes for the October 3, 2000 meeting be accepted as presented. Motion carried by voice vote.

Ellen Leavitt moved and Phyllis Cettomai seconded that the Board go into an Executive Session for the purpose of discussing personnel (Executive Director’s resignation). Motion carried by voice vote at 10:17 a.m. The Staff left the room. Later, Lois Wynkoop moved and Paul Rohrbaugh seconded that the regular meeting resume at 11:36 a.m. following a five-minute break. Motion carried by voice vote. The Staff re-entered the room.

A thank you note was received from Babette Wofter of the Perry County District Library thanking NOLA for sponsoring the Library Leadership Ohio Institute. Louise Kloss, a Kent State Library School Student and Morley Staff Member requested permission by letter to use some non-confidential data that will be generated by AskUsQuestions.com in her thesis. Paul Rohrbaugh moved and Ted Allison seconded that we allow this project to proceed as long as Kloss credits NOLA in any written documents. Motion carried by voice vote. Lastly, a letter of intent to withdraw from the NOLA Regional Library System from Bob Brill at the Warren-Trumbull Library was received and recognized.

Phyllis Cettomai moved and Donna Wall seconded that the Financial Reports be accepted as presented. Motion carried by roll call vote.

Phyllis Cettomai moved and Diane Fritz seconded that the following revenues and appropriations in the State Fund be increased as shown below:

Revenues: That 101.3100 (Contract Services) increase by $50,500 for a new balance of $50,500; and that 101.8999 (Miscl. Revenue) increase by $12,700 for a new balance of $12,700.

Appropriations: That 101.4500 (Software Support) be increased by $16,095 for a total of $18,595; that 101.3910 (Temporary Contract Labor) be increased by $32,700 for a total of $32,700; and the 101.3995 (All Other Services) be increased by $12,700 for a total of $13,950.

Motion carried by roll call vote.

Phyllis Cettomai moved and Ruth Mizik seconded that $1,000 be transferred into 101.3910 (Temporary Labor Contract) from 101.5510 (Furniture and equipment). Motion carried by roll call vote.

Phyllis Cettomai moved and Lois Wynkoop seconded that the board establish a new fund, 901 to handle payments for the health insurance service with both the revenue, 901.5140, and the appropriation, 901.1610 at $550,000. Motion carried by roll call vote. This will function as an "in and out" fund.

In addition, Clerk-Treasurer Hoerig requested the Board’s feedback on what would best be the best way to administer collection of each Library’s share of the joint health insurance fees. It was decided that the NOLA Office would receive each Library’s payment and pay the bill. A 2% administrative late fee will be charged when payment is more than 15 days late. Any Library whose payment is more that 30 days late will be dropped from the policy.

IV b.  Director’s Report – None Presented.

Plans for the Technology Institute, a four-day intensive technology-training event, are moving forward. June 4- June 7 has been set for the institute. There will be slots for 40 participants who will be chosen by an application process. The OPLIN Filtering Project is on hold while possible funding sources are examined. NOLA has had a request from Clark County Public library (Las Vegas) for information about purchasing NOLA’s remote access software. After a few minor glitches, NOLA’s eBook project is expected to kick-off sometime in November. The project will run for six months and an analysis of it will completed following that period.

There are fourteen libraries committed to the AskUsQuestions.Com. Because this is one less that originally anticipated, the project will run for 20 hours per week instead of 30. This has created a situation where the contracting libraries have submitted an overpayment of $300. After discussion, Ted Allison moved and Diane Fritz seconded that the $300 be held for unanticipated expenses during the course of this first year. Any of the surplus that is left will be refunded or credited to participating library at the end of the first year. Motion carried by roll call vote.

Lattanzi discussed recent continuing education offerings and pointed out that there is still room for participants in the "Most Frequently Asked Legal Questions" seminar on October 23. Planning is under way for the Youth Services Symposium. Planners are trying to get Patrick Jones as a keynote speaker. The Continuing Education Committee will meet on October 30 to plan offerings beginning January, 2001.

IV e.  Board Officers’ Report – None Presented.

IV f.   State Library of Ohio Report – None Presented.

V.      Current Business – None Presented.

Cristina Pope reported that the Personnel Committee will meet on October 31 to finish a draft of the Executive Director’s job description. The Committee will also draft a letter to the membership asking for feedback as to what characteristics and skills the membership would like to see in a new director, and where the membership pictures NOLA in one, three, and five years from now. In light of feedback from Jeannette Martin, the Personnel Committee recommends that the Long Range Plan Committee sit in order to make changes to NOLA’s Long Range Plan in order to make it into a document that is less cumbersome.

The Personnel Committee recommended that the Board have a one-day board retreat to discuss the direction of NOLA, the hiring process that will be followed in hiring a new director, and suggested changes to the Long Range Plan. January 30, 2001 was chosen. President Currie will work with the Staff to find a location, etc.

The Personnel Committee recommends that Board authorize the expenditure in the range of $30 - $35 per hour in order to obtain an Interim Director for NOLA until a new Executive Director is hired. Motion carried by roll call vote. Until an Interim Director can be hired, Brad Stephens very kindly agreed to sign purchase orders, etc. in order to keep the business of the association moving forward.

VI a.  Items Too Late for the Agenda – None Presented.

VI b.  Comments by Visitors – None Presented.

The Next meeting will be at the NOLA Office and Training Center on November 21 at 9:00 a.m.

Before adjourning, President Currie thanked Cristina Pope and her institution for hosting the Board Meeting. Diane Fritz moved and Phyllis Cettomai seconded that the meeting be brought to a close. Motion carried by voice vote at 12:55 p.m.

 

_________________________ __________________

Mary Frances Burns, Secretary         Date

_________________________ __________________

Nancy Currie, President                  Date