Ia. Roll Call

                    President Nancy Currie called the meeting to order at 9:05 a.m.

Present: Ted Allison, Mary Frances Burns, Phyllis Cettomai, Nancy Currie, Diane Fritz, Lilith Kunkel, Ellen Leavitt, Ruth Mizik, Paul Rohrbaugh, Donna Wall, and Lois Wynkoop.

Also in Attendance: Technology Coordinator Brad Stephens, Continuing Education Coordinator Melissa Lattanzi, and Clerk-Treasurer Anne Hoerig.

Ib. Introduction of Guests - None Present.

Donna Wall moved and Ruth Mizik seconded that the agenda be approved with the change that President Currie will present the Regional Library System Meeting Report during Board Officers Reports. Motion carried by voice vote.

Phyllis Cettomai moved and Ellen Leavitt seconded that the minutes be approved pending the change of "job performance" to "resignation" under II a. and II c. Motion carried by voice vote.

III. Correspondence

                    A thank-you letter about Library Leadership 2000 was received from Tony Whitney.

An application for membership to NOLA was received from the LaBrae Local Schools. Mary Frances Burns moved and Paul Rohrbaugh seconded that the Board accept the application. Motion carried by voice vote. One was also received from the Lake Erie Correctional Intitute. Following discussion about whether there was anything in our bylaws to prohibit the membership of a state correction facility run by a for-profit company, Donna Wall moved and Diane seconded that the correctional facility be accepted for membership. Motion carried by voice vote.

The Office also received a letter of intent to withdraw from the John F. Kennedy High School. Mary Frances Burns moved that the Board accept this letter, pending notification that by law, an 18-month notice is required. Second by Donna Wall. Motion carried by voice vote. Clerk-Treasurer Hoerig will draft a letter to that effect that President Currie will sign.

Lois Wynkoop moved and Paul Rohrbaugh seconded that the Financial Reports be accepted as presented. Motion carried by roll call vote.

Clerk-Treasurer Hoerig requested that the Board declare the Office’s old cell phones surplus, and that we dispose of it by donating it to Cellular One who will make it available to a victim of domestic violence to use in an emergency situation. So moved Paul Rohrbaugh. Second by Ellen Leavitt. Motion carried by roll call vote.

President Currie reminded the Board that Jeannette Martin’s written Quarterly Report (July 1, 2000 – September 30, 2000) was completed and that copies were in the packet.

The Board was brought up-to-date on AskUsQuestions.com. Because there has been interest expressed in the project by non-NOLA libraries, Technology Coordinator Stephens recommended that the Board set up an annual fee schedule. The license fee for member libraries would remain at $3,250 for the first year and approximately $2,500 for subsequent ones. For non-member, non-start-up libraries with a service population of under 100,000, the fee would be set at $5,250 annually. So moved by Mary Frances Burns. Second by Diane Fritz. Motion carried by roll call vote.

Despite repeated delays, it appears that the filtering project is back on track. It is hoped that funding will be granted within the next 45 days.

Technology Coordinator Stephens presented details on the joint web-based training project with NORWELD that had been discussed at an earlier meeting. As presented, the project would be for Staff only at a fee of $100 per Staff Member per year. That fee would entitle the enrolled person to access as many web-based training courses as desired during a 12-month period. The chosen vendor, SmartForce, would offer 83 different courses for this project at this time. Each course is interactive. Concern was expressed that offering a web-based training project might undermine the work of KSU and YSU whom are also offering (or soon to offer) web-based training. Paul Rohrbaugh volunteered to speak with Gordon Mapley (YSU) and a representative from KSU to see about partnerships for NOLA in this project. In light of that, Lois Wynkoop moved and Ted Allison seconded that the project be tabled until we have further information. Motion carried by voice vote. It is hoped that we can revisit this at the December meeting.

Continuing Education Coordinator Melissa Lattanzi reported that there were 43 attendees at the "Most Frequently Asked Legal Questions" program. She distributed handouts on paraprofessional college program for 2 year and 4 year degrees in Library Science. In addition, Lattanzi wanted to make the Board aware of the "PERS Plan" program that will be presented on March 7 at the Avalon Inn. In order to make this program more valuable to the participants, they are asked to submit personal information to NOLA by January 3. She will send a mailing to each library shortly. Lastly, the Board congratulated Lattanzi on passing Microsoft Word Expert and Microsoft Excel core exams.

President Currie gave the Board an update of the Regional Library Systems meeting that she attended on NOLA’s behalf on November 7. Some highlights included information on a statewide continuing education survey, a proficiency-testing project, a possible statewide back-up technologist, the statewide resource sharing project and how its timeline will affect NOLA members, and the RLS Directors Retreat on January 22-23. She said the meetings were very organized. Because of this, she was very surprised that an alternative-funding scenario for the RLS was brought to the table without having been put on the agenda or data included in the packet. (Anyone wanting a copy of this information can contact the NOLA Office). Early perusal of the rational of this change is not backed by available data. Needless to say, this will be a topic of discussion at their January retreat.

IVf. State Library of Ohio Report – None Presented.

V.    Current Business – None Presented.

Clerk-Treasurer Hoerig gave an update on the new Health Insurance contract. So far, everything is going smoothly. Hoerig discussed the third party company owed by medical Mutual that provides for the administration of S125 Cafeteria Plans. Hoerig recommended that that NOLA pick up a one-time enrollment fee of $250 that would NOLA Health Insurance participants to participate in this plan on an individual basis with no other charge to NOLA or participants. So moved by Lois Wynkoop second by Donna Wall. Motion carried by roll call vote.

Paul Rohrbaugh moved and Ellen Leavitt seconded that the board go into Executive Session at 10:35 to discuss personnel (Interim Director Candidate). Motion carried by voice vote. Paul Rohrbaugh moved and Lois Wynkoop seconded that the regular meeting reconvene at 12:27 p.m. Motion carried by voice vote.

Mary Frances Burns moved that Paul Pormen be hired as Interim Director for an average of 30 hours per week at $30 per hour with prorated benefits based on a 30 hours per workweek until an Executive Director is hired. Further, that Pormen would be placed on payroll in order for him to accrue PERS credit. Second by Paul Rohrbaugh. Motion carried by roll call vote.

It was brought to the Board’s attention that there is no provision in NOLA’s policy to allow for Staff to participate in the Microsoft Joint purchasing Project. Lois Wynkoop moved that the Staff be permitted to purchase Microsoft products within the parameters of the contract with all the cost being born by the purchaser. Second by Paul Rohrbaugh. Motion carried by roll call vote.

VIIa.   Items Too Late for the Agenda – None Presented.

VIIb.  Comments by Visitors – None Presented.

The next meeting will be at the NOLA Office and Training Center on December 19, 2000. The Holiday Luncheon will follow it.

Paul Rohrbaugh moved and Lilith Kunkel seconded that the meeting be brought to a close at 12:35. Motion carried by voice vote.

 

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Mary Frances Burns, Secretary                                                                      Date

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Nancy Currie, President                                                                             Date