DRAFT COPY
NOLA
BOARD OF TRUSTEES
REGULAR
MEETING
MARCH 20, 2001
NOLA Conference and
Training Center
Warren, Ohio
I a.
Roll Call
President Currie called the meeting to order at 9:00 a.m.
Present: Mary Frances Burns, Phyllis Cettomai, Diana Fritz, Lilith
Kunkel, Ellen Leavitt, Ruth Mizik, Paul Rohrbaugh, Cristina Pope, Donna
Wall, and Lois Wynkoop. Ted
Allison arrived a few minutes after roll call.
Also in Attendance: Interim
Director Paul Pormen, Clerk-Treasurer Anne Hoerig, Continuing Education
Coordinator Melissa Lattanzi, and Technology Coordinator Brad Stephens.
I b.
Introduction of Guests
Rose Ann Lubert, the new Director
at Girard Free Library was introduced by Diane Fritz and welcomed by
President Currie and the other Board Members.
II a.
Approval of the Agenda
Phyllis Cettomai moved and Paul
Rohrbaugh seconded that discussion of a new hire be added under New
Business. Motion carried by
voice vote.
II b.
Approval of the Minutes
It was indicated that Dave
Kucsmas name was misspelled in the Minutes for February 20, 2001.
Donna Wall moved and Lilith Kunkel seconded that the minutes be
accepted as corrected. Motion
carried by voice vote. Burns
will get a clean copy to Anne Hoerig by e-mail for printing.
III.
Correspondence
A news release was received from
the State Auditors Office commending NOLA for a clean audit.
President Currie thanked Anne Hoerig and the NOLA Staff for running
the Office in an efficient and legally pleasing manner.
IV a.
Clerk-Treasurers Report Anne Hoerig
Clerk-Treasurer Hoerig presented
the Financial Reports for the month of February 2001. Paul Rohrbaugh moved and Ruth Mizik seconded that the reports
be accepted as presented. Motion
carried by roll call vote.
Clerk-Treasurer Hoerig requested that the Board consider a budget
transfer request. Cristina
Pope moved and Ruth Mizik seconded that $2,900 be moved from 202.3290
(Other Printing) to 202.5510 (Furniture and Equipment) to purchase server
racks to help aid in ventilation. Motion
carried by roll call vote.
IV b. Interim
Directors Report Paul Pormen:
Several legislative items were
presented in Interim Director Pormens report.
He discussed a letter that was mailed to Ohio Legislators
in NOLAs service area who were not able to attend the breakfast at
Youngstown State that discusses the impending budget cuts and how they will
affect libraries. Pormen
mentioned several letters he had received complimenting NOLA on the
breakfast. He distributed
copies of a legislative directory that has local office phone
numbers. Pormen also urged NOLAs members to attend the Legislative
Breakfast that will be held at the Geauga County Library
Administration Center on April 16 at 8:00 a.m.
Pormen brought those present
up-to-date on the status of the State Wide Resource Sharing
Project. He also talked about the meeting that will be held on April 12
to discuss stop-gap measures between when the Access Ohio contract
expires and NOLA Members become part of the project.
Fortunately SEO will step in to bridge the gap.
The delay in implementation also affects our U.S. Cargo
delivery service. U.S. Cargo
will honor the current contract rate for one to three months.
NOLA will send out a letter of intent to members who use this
service.
Pormen also informed the Board that
Sue McLeaf Nespecas current contract is up and that it will be
renewed for another 3-month period.
IV c. Technology
Coordinators Report Brad Stephens
Technology Coordinator Brad
Stephens informed the Board that there are libraries interested in
participating in the Kiosk Project.
The current estimate for expenses is around $40,000.
While this is expensive, this project has the potential for being
funded by a grant. The
possibility of tying a UPS delivery run into the project is under
investigation.
AskUsQuestions
continues to grow. There are
now 16 libraries participating and others have expressed an interest in the
project. Both Geneva and Morley
have had local publicity on the project to their local students.
NOLA has finalized a group purchase
price for the Facts.com reference suite for member libraries
that will result in significant savings to all who participate.
Stephens thanked Rose-Marie Pecchio and Anne Hoerig for their help
with this project.
NOLA is conducting an evaluation to
measure members interest in the web-based training program that
has been discussed at previous meetings.
If sufficient interest exists, this could be implemented as early as
this summer.
In closing, Stephens revealed that
the technical implementation of the filtering grant has been
completed, so that the services associated with the grant will begin within
the next few weeks. Please let
Stephens know if you are interested in participating in being a
beta-testing site before it goes statewide.
IV d. Continuing
Education Coordinators Report Melissa Lattanzi
Continuing Education Coordinator
Melissa Lattanzi reported that she will be attending the overview of the Bill
and Melinda Gates Foundation Library Grant Process Class in Seattle,
Washington in order to supportive to the Libraries who receive the grant.
The class will focus on how the computers will affect daily
activities in libraries and include such issues such as training and system
maintenance.
Lattanzi reported that she has
received the results of the statewide continuing education survey
and will be implementing future programs based on the information in it.
She will be presenting information about the Belmont College
Technical Training program to NOLA directors at the Directors Round Table at
Kinsman Library on April 26.
The PERS seminar had 110 attendees.
It will be offered again next year in June.
Lattanzi will also plan some spin-off programs on topics such
as deferred compensation and estate planning.
She thanked Elaine Casterline with all her assistance with the
program.
IV e. Board
Officers Reports
President Nancy Currie reported on
the Statewide Resource Sharing Project Meeting that she attended.
She said that the philosophy hasnt changed much since the project
was conceived and is based on keep it simple.
The goal is to have a 48-hour turnover on materials when possible.
The publicity name for this project will be MORE as in Multiplying
Ohio Resources for Everyone.
Dave Kucsma will
be meeting with the Board as follow-up to the January planning
retreat at the April meeting. President
Currie asked the Boards pleasure in terms of when he should come.
In the course of that discussion it was decided that the April Board
meeting will be held at the NOLA Office and Training Center in order to
allow Staff attendance at his presentation, that lunch will be ordered, and
that Kucsma will meet with us early afternoon.
IV f. State
Library of Ohio Report - None
Presented.
V.
Current Business None Presented.
VI.
New Business
Pormen and Stephens gave an update
on the search for the new Technology Assistant search.
Pormen thanked Brad for placing ads in the right place to generate a
highly qualified pool of applicants. The
position has been offered to Phil Shirley, who is currently employed
as the Head of Technology at Rocky River and who has previous experience at
GEAC as a trainer and systems implementation person.
Clerk-Treasurer Hoerig updated the Board on the financial
implications of this hire. Shirley will begin his duties on April 30th.
VII a. Items
Too Late for the Agenda:
Stephens reported that he had met
with the Trumbull County Librarians who would like to develop a
one-card library card project and is exploring various options on
this. He will keep the Board
posted as it could become a contract situation for NOLA.
Cristina Pope asked Board members
to mark their calendars as NEOUCOM will be sponsoring presentations on
personal digital systems (Palm Pilots�,
etc.) on October 11, 2001. There
will be food and giveaways besides good information.
VII b. Comments
by Visitors None Presented.
VIII. Next
Meeting
The next meeting will be on April
17 at the NOLA Conference and Training Center (this is a location
change). The meeting will be
followed by a light lunch, then a follow-up session with Dave Kucsma.
IX.
Adjournment
Mary Frances Burns moved and Lilith
seconded that the meeting be brought to a close at 10:40 a.m.
Motion carried by voice vote.
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Mary Frances Burns, Secretary
Date
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Nancy Currie, President
Date